Emploi Tunisie » Assistante Administrative et commerciale

Assistante Administrative et Commerciale

  • Harro Hoefliger MENA - arnaque
  • Tunis, Tunisie
  • Il'y a 1 mois
Postes vacants:
1 poste ouvert
Type d'emploi désiré :
CDD
Experience :
3 à 5 ans
Niveau d'étude :
Licence, Bac + 3
Langue :
Français, Anglais

Description de l'emploi

Job Purpose:

Ensure the smooth running of the office and help to improve company procedures and day    to-day activities.

Organize and coordinate all administration duties and office procedures. Coordination with all partners, sub-suppliers and consultants.

Your responsibilities include scheduling meetings and appointments, making office supplies arrangements, providing general administrative support to our employees.

Key Responsibilities:

The main responsibilities are administrative tasks, financial management and general services. His duties included accounting Administration Management-Front office, Financial Management and General Services.

Stream 1: Assistance to Managing Director

•       Schedule meetings and appointments for the Managing Director with customers, etc.,

•       Manage and coordination of his agenda

•       Manage contacts using Outlook to conduct up-to-date database entry

•       Organize business trips (flight ticket, transfer, hotel reservation etc…)

•       Archiving and organizing data (hard and electronic copies)

•       Preparation visit report and follow-up activities

•       Coordination tasks with project Team 

•       Assistance to the Managing Director with his all related business activities

 

Stream 2: Administration tasks- Front office

•       Administer correspondence, manages incoming calls, distribute correspondently notes 

•       Take notes and distribute minutes of meeting, agendas

•       Organize business trips of all Team members in cooperation with Travel agency, etc.

•       Creation minutes of meetings, visit report with customer Service department

•       Provide timely and proactive management of the office environment organization

•       Archiving and organizing all data and documents (hard and electronic copies) 

•       HR coordinator to update and maintain office policies as necessary (preparation of service forms, management of absenteeism, leave and recruitment), in coordination with HR consultant

•       Assist in the onboarding process for new hires

•       Organize office operations and procedures

•       Organize the office layout, order stationery and equipment

•       Maintain the office condition and arrange necessary repairs with suppliers

•       Coordinate with IT-supplier on all office equipment

•       Liaise with facility management vendors, including cleaning, catering and security services

•       Serve as the point person for office management duties including Maintenance, Mailing, Supplies, Equipment, Bills and Shopping

•       Provide general support (hotel reservation, logistic, etc.) to visitors

•       Preparation meeting room with all required for the visitors

 

Stream 3: Coordination Financial Tasks

•       Manage the office cashier and make cash statements and the purchase of office supplies, monthly, for the accounting responsible company

•       Management of the administration and treasury of internal and external companies,

•       Manage contract and price negotiations with office vendors, service providers and office lease, hotels, etc.

•       Manage office budget, ensure accurate and timely reporting,

•       Deal with internal office payments (cash, OV & checks) and forward the payment statements to the accounting responsible for approval 

•       Prepare and track trip expenses for GM and HH MENA team and forward the statements to the accounting responsible for approval,

•    Ensure that all items are invoiced and paid on time

•       Archiving of invoices and accounting documents.

 

Exigences de l'emploi

  • Proven experience as assistant of MD, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, PPT, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Respect dead-lines
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Perfect French and English languages (written and speaking)
  • University degree in Administration
  • 3 years’ experience
  • Good listener
  • Team spirit
  • International culture mindset
  • Self-motivation
  • Well organised

Date d'expiration

21/08/2020

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