Document Control Staff

The selected candidate will focus on the document control works in relation to the implementation of a power plant construction project contract and his/her duties will include, such as but not limited, to:

• Management of incoming email (Read, reply, archive & Forward).
• Preparation of daily, weekly, and monthly report.
• Follow up and update control sheets (Letters, Site note, Study Note, DCC Emails, Warranty claims etc.).
• Arranging letters signing and submission.
• Managing the approval of documents submission to Client.
• Filing of soft copies on server.
• Support translation of documents/letters/emails (English óFrench).
• Render any other administrative support for other office members, as required.

Required Skills and Competencies:    As Document Control Staff, the candidate is required at least the following capabilities.

• Adjustability to Japanese working style, adherence to;
  1. the company policy,
  2. the office rules and regulations, daily routine including punctuality,

• keeping and maintaining detailed and frequent communication line between the office in Tunisia and the headquarter in Japan,

• At least 3 years experiences of office work and in accounting administration, with basic knowledge in accounting and Tunisian tax rules.
• Experience of direct communication with stakeholders, business partners, service providers/suppliers, and so on,
• Fluent in English and French (both for speaking and business writing), and ability of translation (English ó French),
• Writing skill of business letters in French,
• Excellent organizational, planning and time management skills,
• Logical thinking and creative problem-solving ability,
• Excellent oral and written communication and negotiation skills,
• Ability for teamwork (collaboration),
• Good understanding of business, and
• Good IT skills including knowledge of MS Word, Excel & Power Point (especially Excel skill is essential).