Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including but not limited to answering phone calls, managing correspondence, scheduling appointments, and assisting with daily office operations.

Responsibilities:

• Answer and direct phone calls in a polite and professional manner.
• Greet visitors and direct them to the appropriate person or department.
• Manage incoming and outgoing mail and packages.
• Maintain office filing and storage systems.
• Perform data entry and update records as needed.
• Assist in the preparation of regularly scheduled reports.
• Schedule appointments and meetings and manage calendars for team members.
• Make travel arrangements and coordinate logistics for business trips.
• Assist with organizing company events and special projects.
• Provide general administrative support to team members as needed.

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High school diploma or equivalent; additional qualification as an administrative assistant or secretary will be a plus.