Finance Assistant

About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate

humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. With a team of 4,800 national staff, 450 international staff, ACTED is active in 38 countries and implements more than 505 projects a year reaching over 20 million beneficiaries. More on www.acted.org

Context of the position and key challenges

The Finance Assistant is in charge of the base’s petty cash box(es) and of all operations related to money, under close consideration of the Country Finance Manager.

Key roles and responsibilities

1.     Daily Basis:

·       Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook.

·       Payment: Check the exhaustivity of folders submitted for payment; prepare voucher payments and the cheques/wires/cash for all goods and services that are submitted by the logistics department, liaise with the logistics department in case of incomplete folders; prepare voucher payments for staff in case of cheque payment; submit all the vouchers to Country finance Manager and CD for approval (signature), before issuing the payment.

·       Update the books with all payments done within the day.

·       Petty cash box(es) & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balances should correspond.

·       Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook.

·       Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.

·       Prepare a formalised cash count on the last day of the week and according to ad-hoc request of the Country finance Manager / Country Director / FLAT team.

2.     Monthly Basis:

·       At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Finance Assistant and CFM.

·       Vouchers: quality of vouchers should be checked by the Finance Assistant at the end of each month before being scanned and uploaded online.

·       Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month.

·       Advances: ensure the clearance of all advances for the staff, before paying the salary.

3.     General:

·       Commit to the humanitarian principles of strict neutrality, religious and political impartiality, and non-discrimination.

·       Report and clarify any work-related issues and challenges to supervisor in timely manner.

·       Respect time including to work, meetings, deadlines, and other reasonable requests.

·       Maintain a good team spirit and stimulating working environment amongst staff and colleagues.

·       Commit to honest, high-quality work in all aspects of responsibilities.

·       Be solution-driven;

·       Consider safety and security in the field, and immediately report all incidents to the security focal point.

·       Undertake any other tasks as reasonably assigned by the Country Finance Manager.

Required qualifications and technical expertise

Bachelor’s degree in accounting, Finance, or any related field
0-2 years of experience in an audit/accounting/finance role with NGO
Strong MS excel skills and familiarity with MS office basic functions.
Good verbal and written English skills.
Excellent interpersonal and communication skills.
Basic understanding of paper-based documentation review

How to apply

All applications must be submitted in English, with a CV, a cover letter, and three references attached.

Please make sure the subject line of your email reads: “Finance Assistant Application.” Applications lacking this specified subject will not be considered.