Subgrant Coordinator Short-Term Assignment (Consultancy-based)

Location : Tunis, Tunisia

Mission : Leaders International

Contract : 6 months, with the possibility of extension

Start Date : ASAP

Reporting to : Director of Operations and Senior Operations Officer

Load of Effort : Full time consultancy terms

Leaders International :Leaders International is an international network of local organizations that plans, manages, and monitors innovation and economic development interventions in the region. Through its offices in Brussels, Amman, and Ramallah, Leaders International provides complete project-management services with a focus on private-sector development, enterprise development, job creation, entrepreneurship, D4D, economic policy dialogue, and tourism value chain development

Job Summary: The Subgrants Coordinator provides comprehensive administrative and technical support for the grants process across all stages, ensuring efficiency, compliance, and effective resource management. This role is pivotal in facilitating the smooth operation of grant-related activities, from inception through completion, including documentation, assessment, tracking, and reporting.

Job Task and Responsibilities:

• Manage the end-to-end grant administration process, including receipt, assessment, and tracking of grant applications.

• Ensure all grant inquiries and submissions adhere to specified requirements, maintaining high standards of documentation and record-keeping.

• Provide targeted technical assistance to subgrantees regarding agreement terms, follow-up with service providers, documentation requirements, and compliance issues.

• Act as a primary point of contact for subgrantees, offering guidance and support to resolve any issues arising during the grant lifecycle.

• Oversee the formulation and implementation of terms and conditions for grant award letters and agreements, ensuring they meet organizational and regulatory standards.

• Regularly review and update grant agreements to reflect any changes in guidelines or organizational policies.

• Create, edit, and maintain a library of template documents, reports, and correspondence related to grant management.

• Generate and compile data and reports as requested by the finance team or other departments, ensuring accuracy and relevance.

• Work closely with Implementation and Administrative teams to coordinate and maintain grant cycle calendars, ensuring seamless operations and timely execution of grant activities.

• Track and reconcile budget allocations and expenses for subgrants, ensuring adherence to financial guidelines and reporting requirements

Qualifications, Knowledge and Experience:

• Bachelor's degree in Business Administration, Finance, or a related field.

• At least 5 years of experience in procurement and grants management, focusing on subgrants in international entities, preferably with USAID, GIZ, and EU projects.

• Strong understanding of grant funding policies and procedures, and the ability to navigate and interpret grant agreements.

• Exceptional organizational and administrative skills, with a proven track record of managing complex processes and documentation.

• Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders